Quoting, jobs, scheduling, invoices, timesheets, staff files, safety and compliance — thirty-two screens, one login. Built for manufacturing businesses still running on spreadsheets, a whiteboard and a filing cabinet.
No card · Seven days · Training hub included
And the only person who knows where any of it is has just gone on leave. Every shop this size runs on eleven systems that don't talk to each other, and one person holding it together in their head.
What's in it
This is the actual navigation tree, in the order the software puts it. Everything a job passes through from enquiry to paid invoice — and everything the business needs to prove it happened properly.
The software itself
Lifted straight out of the working build. The shop below — Meridian Precision Engineering — is invented, and so is every client, job, invoice and person in it. That's the same demo data you get on the free trial, so you can click the real thing rather than take our word for it.
Swipe, or use the arrows
The part nobody else does
Every shop system on the market manages the jobs. Almost none of them hold the paperwork — and the paperwork is what an auditor asks for, what your biggest customer demands, and what takes a fortnight to assemble when someone finally does.
Holds every controlled document with a version number, a review date and a full history. Issues contracts and position descriptions to each person's portal, captures the signature, records who signed which version and when. Tracks the new-starter pack item by item. Prints, and exports to Word.
The documents themselves. You upload your own contract, your own position descriptions, your own policies — or start from a template and edit it until it's yours. We are not a law firm and not an HR provider. Your lawyer or industry associationattorney, PEO or HR provider stays exactly where they are.
118+ folders with a README in each explaining what belongs there, and 19 policy documents in Word, numbered to match the register in the terminal. Included in your terminal on day one. Edit one and it's your document from that moment.
Toolbox talks, incident reports, workshop inspections and plant risk assessments. Filled in on the floor, filed against the register, findable in one search — instead of on a clipboard in the corner.
Insurances, test-and-tag, crane and lifting gear, licences and tickets — all carrying an expiry date that puts itself in front of you weeks out, not the morning the auditor arrives.
If you're chasing ISO 9001ISO 9001 or AS9100, or you have one of those customers who raises a corrective action every six months, this is the part that covers the whole cost of the year.
Before you get too far in
You've been sold software before. This is the list you normally have to drag out of someone on the third call.
Seven days free
Fill this in and you get access to the demo terminal — a whole shop's worth of jobs, quotes, invoices, staff and compliance records already in it — plus the training hub that walks your office through it module by module.
No card. No sales call during the trial. One email at the end.
If you decide to go ahead
Most systems this size quote you a three-month implementation. Here's the actual schedule, and the only thing it needs from you is one phone call and about an hour of your own details.
Pricing
Yearly, or monthly if you'd rather keep it open-ended. No per-seat charges, ever — everyone in the shop uses it or the data is wrong. Prices exclude GSTapplicable sales tax.
Per year
or A$US$120 a month, cancel any time
Per year
or A$US$180 a month, cancel any time
Per year
or A$US$250 a month, cancel any time
Questions
If the one you want isn't here, it's because nobody has asked it yet. Ring and ask — the answer will be the same on the phone as it is on this page.
Your own copy of the training terminal, populated with a fictitious shop's worth of real-looking work — jobs across all nine stages, quotes, invoices, timesheets, staff records, compliance documents. Plus the training hub that walks through it module by module. Every screen is unlocked. No card, and nobody rings you during it.
No, and it shouldn't. Keoterm exports to it and your bookkeeper carries on exactly as they are. What it replaces is the eleven other places a job currently lives.
No. We're not a law firm and not an HR provider. You upload your own documents — or start from a template and edit it until it's yours — and Keoterm holds them under version control, issues them, captures signatures and proves who agreed to what. Your lawyer or industry associationattorney, PEO or HR provider stays where they are. If you ask us to write you a policy, the answer is no and a referral.
Never. Per-seat pricing makes shops ration logins, and a system half the shop can't reach holds data that's half wrong. The price is the price whether four people use it or twenty-four.
It runs in the browser on any tablet, so yes — but it needs a working connection, and it is not an app you install from a store or pin to the home screen. If the wifi doesn't reach the back of the shop, fix the wifi first; a mesh access point is cheaper than any part of this. The one thing that does install on a phone is the Keoterm Authenticator, which is how people sign in.
Talk to us before you commit either way. What we can tell you plainly: your storage is isolated from every other customer, access is logged, support sessions announce themselves and can't be hidden, and we'll put the data region in writing. Whether that satisfies your specific obligation is a question for you and your DISPcompliance adviser, and we'd rather say so than nod along.
Probably not, and it's off unless you licence it. It puts prospects and a sales pipeline on the same board as your jobs, gives you a daily outreach sheet, and runs marketing work as jobs so you can see what it cost. It's for the shop where the owner is quoting at night and chasing new work at the weekend. If that isn't you, leave it off.
Then you probably don't need this, and we'll tell you so. The exception is if it manages the jobs but not the documents — the certificates, the policies, the contracts, the safety records. That's the gap Keoterm was built for.
Have a look at the whole thing with a shop's worth of work already in it, then decide. If it's not for you, do nothing and it lapses.